SHRI SHIVAJI SCIENCE COLLEGE, AMRAVATI
DBT STAR COLLEGE PROJECT ACTIVITY
ACTIVITY REPORT
MRP-Administrative Office Management System ~ An Android Application
Activity Dates: 15 April 2025 to 30 April 2025
Type of Activity: Minor Research Project
Organizing Department: Department of Computer Science
Program Coordinators: Dr. U.S. Junghare, Mr. Y.V. Hushare
Head of the Department: Dr. M.M. Bhonde
External Collaborator (if any): iBase Solutions Pvt. Ltd., Amravati
Objectives:
- To forecast and maintain necessary materials (e.g., stationery, forms, ID cards, courier envelopes) required for tasks like fee collection, attendance tracking, and document dispatch.
- To link material planning directly with module-specific demands (e.g., printing materials for fee receipts, attendance registers, courier documentation) for better synchronization of resources.
- To maintain digital logs of material requests, usage, and procurement for audit purposes, increasing transparency and accountability within the office.
- To ensure seamless material availability that supports interdependent functions like attendance tracking (registers, devices), and courier management (envelopes, stamps).
- To Provide a Practical Implementation of MRP for Students
No of Beneficieries: 25
Classes Involved: B.Sc. III CAS and B.C.A. II
Venue of the Activity: iBase Solution s Pvt. Ltd. Amravati
Activity Report:
Introduction:
In today’s fast-paced and technology-driven world, institutions across various sectors are increasingly relying on digital solutions to enhance their efficiency, communication, and service delivery. One such important digital solution is Admission Management, which involves creating customized mobile or web applications specifically designed to meet the unique needs of an organization. These institutions can include educational organizations such as schools, colleges, and universities; healthcare facilities such as hospitals and clinics; as well as government departments, private firms, and non-profit agencies. The primary objective of institutional app development is to simplify processes, reduce manual efforts, and create a user-friendly digital interface for all stakeholders involved. Institutional apps are built with specific functionalities that align with the workflow and operational structure of the organization. For example, a school app may offer features such as attendance tracking, timetable scheduling, online assignments, and communication between parents and teachers. On the other hand, a hospital app may provide options for online appointment booking, access to medical reports, and patient history management. These apps are not general-purpose;
rather, they are deeply integrated with the institution’s internal systems such as databases, ERP software, and communication networks.
The development of such applications involves a systematic approach including requirement gathering, user interface design, backend and frontend development, system integration, testing, and deployment. Security and data privacy play a crucial role in this process, especially when dealing with sensitive information such as personal data, academic records, or medical history. Developers must also ensure that the application is scalable, reliable, and accessible across different devices and platforms. Moreover, institutional apps serve as a bridge between service providers and end-users, offering real-time access to information and services. They eliminate the need for physical visits, reduce paperwork, and enable better decision-making through data analytics. As digital adoption continues to grow, institutional app development is becoming an essential part of digital transformation strategies in many sectors.
What Problem Does It Solve?
An institutional app addresses various challenges that educational, governmental, or corporate institutions face. One of the primary problems it solves is inefficiency in managing operations. Traditional methods, such as paperwork, manual records, or outdated systems, often lead to
delays, errors, and poor communication. Institutional apps eliminate these issues by automating tasks like fee payments, attendance tracking, leave management, and document sharing. Another critical issue is lack of real-time communication. Institutional apps provide a platform
for seamless communication between administrators, teachers, students, or employees. Through push notifications, instant messaging, or announcements, these apps ensure that information is shared promptly and efficiently, reducing the chances of miscommunication.
Additionally, institutional apps improve accessibility to services and information, allowing users to perform tasks like submitting forms, applying for leave, or making payments directly from their mobile devices. This leads to increased convenience for both stakeholders and staff, ultimately
contributing to better decision-making, higher productivity, and overall institutional performance.
Who is the Target Audience?
The target audience for an institutional app depends on the type of institution and the specific functionalities of the app. For an educational institution such as a school or university, the primary audience includes students, faculty, staff, and parents. Students benefit from features like
attendance tracking, grade monitoring, course materials, and communication with teachers. Faculty and staff can utilize the app for managing class schedules, marking attendance, and communicating with students or administration. In a corporate or organizational setting, the target audience would be employees, HR, and management. The app can streamline attendance, performance tracking, internal communication,
and leave management. For a government agency or NGO, the target audience might include citizens, volunteers, and employees, depending on the app's purpose, such as offering online services, information dissemination, or facilitating citizen engagement.
Ultimately, the goal is to create an app that meets the needs of all key stakeholders by providing them with easy access to relevant information and services, improving communication, and enhancing the overall experience within the institution.
Abstract
The Institutional App for the Admission Process is a modern solution designed to streamline and enhance the application process for both students and administrative staff. This mobile or web application aims to simplify the traditional, often cumbersome admission workflows and offer a more efficient, organized, and transparent system. By focusing on the needs of prospective students and the institution's admissions team, the app enhances the overall experience and reduces the administrative burden. One of the key features of the app is the online application submission, which allows students to apply for programs directly from their mobile devices or computers. This eliminates the need for
paper-based applications and provides a quick, user-friendly platform for applicants. Alongside this, the app facilitates document uploading, enabling applicants to submit their necessary paperwork such as transcripts, identification, and recommendation letters directly through the app,
ensuring all documents are in one place for easy access and review. The app also integrates an online payment system for application fees, reducing the need for manual fee collection and ensuring secure, convenient payment methods for students. Additionally, it provides a feature to track the application status, allowing applicants to stay updated on their application's progress in real-time, from submission to final decision.
Communication is made easier through direct messaging capabilities between the applicant and the admissions team, enabling quick resolution of queries and ensuring a more personalized experience. The app can also offer virtual campus tours, giving applicants an opportunity to
explore the campus environment remotely, which is particularly useful for those applying from distant locations or during off-seasons.
Overall, the goal of the Institutional Admission App is to improve the efficiency of the admission process, making it easier for students to apply and for institutions to manage applications. By providing a transparent, streamlined, and more organized system, the app enhances both the
applicant experience and administrative operations. It can also lead to increased application numbers by offering a more accessible, user-friendly platform that attracts prospective students. Furthermore, the system improves data management, ensuring that all records and applications
are stored digitally, reducing the risk of errors and enhancing the ability to generate reports or analyze trends for future improvements.
Technologies Used:
For the development of the Institutional App Development, the following technologies were used:
1. Android-Studio: The application was designed and developed using Android Studio, the official IDE for Android development, providing all necessary tools for coding, testing, and debugging.
2. Java/Kotlin:
The app was developed using Java and Kotlin. Java is the traditional language for Android development, while Kotlin, known for its modern features and conciseness, was used for specific components.
3. SQLite:
SQLite was used for local data storage, enabling offline access and efficient management of courier transaction records within the app.
Expected Impact
The implementation of the Institutional App for the Admission Process is expected to bring significant improvements to both the institution and its stakeholders. One of the key impacts is increased accountability within the institution. By defining clear roles and responsibilities for
applicants, administrative staff, and the admissions team, the app ensures that each party can easily track and manage their tasks, minimizing errors and delays. The app is also expected to improve student outcomes and overall experience. With features like
online application submission, real-time tracking, and easy access to program details, prospective students can navigate the admission process more efficiently and with greater confidence. This ease of use can lead to higher application numbers and a more positive overall impression of the institution.
In terms of student services, the app can contribute to enhanced well-being initiatives. By streamlining communication and providing quick access to relevant information, students will feel more supported and informed throughout the admission process, reducing anxiety and increasing satisfaction.
Additionally, the app’s integration of digital tools and features contributes to the enhancement of institutional facilities and infrastructure. The data management system allows for better tracking and analysis of applications, improving decision-making processes and supporting institutional growth.
Features & Functionalities
The Institutional Admission App is designed to simplify and streamline the admission process for both students and administrative staff. Below are the key features and functionalities:
• Digital Forms:
Students can fill application forms online anytime, anywhere, eliminating the need for paper-based processes and reducing errors.
• User-Friendly Interface:
The app features a clean, intuitive interface with step-by-step guidance, making it easy to use even for those with limited technical skills.
• Easy Handling:
The app is designed for smooth navigation from form entry to submission, ensuring a hassle-free user experience.
• Secure Document Upload:
Documents such as ID proofs, photos, and certificates can be uploaded securely using encrypted protocols to protect user data.
• Preview & Edit Options:
Before submitting, students can preview their application and make necessary edits, ensuring accurate and complete submissions.
• Application Status Tracking:
Applicants can check the real-time status of their application—submitted, under review, or approved—providing transparency throughout.
• Online Payment Integration:
Secure payment gateways allow students to pay application fees through various methods like cards or UPI, simplifying the financial process.
• Multi-Device Compatibility:
The app works seamlessly on mobiles, tablets, and desktops, allowing access from any device.
• Institutional Analytics:
Admins can access data on application trends and user behavior, helping improve decision-making and process optimization.
Outcomes:
- Improved Efficiency in Resource Utilization The MRP system helped the administrative office use materials like stationery, ID cards, printer paper, and courier supplies more efficiently by forecasting needs and preventing both shortages and excess.
- Seamless Integration Across Modules Materials were planned and distributed based on the needs of each module—such as fee receipt paper for the fees app or envelopes for courier management—resulting in better coordination between departments.
- Reduction in Operational Costs Through better planning and inventory control, unnecessary purchases were avoided, leading to significant cost savings for the college administrative office.
- Real-Time Stock Monitoring and Alerts The system provided live updates on inventory status and sent alerts for low stock, allowing timely replenishment and avoiding delays in critical office tasks.
- Practical Learning and System Design Experience for Students B.Sc. III and BCA students gained hands-on experience in designing and implementing a real-world MRP system integrated within a mobile application, enhancing their skills in project management, system analysis, and software development.
Photos:
 Active participation of students in MRP on Android based 3 |  Active participation of students in MRP on Android based 2 |
 Students active participation in MRP |  Students participation in MRP |
 Students working in MRP1 |  Active participation of students in MRP on Android based 3 |
Attendance Sheet:
 Sheet |